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Tentacle Security’s Core Modules
Check Out Tentacle Security
See how we support you
Team Scheduling
Reporting Suite
NFC, GPS & Geofence
Customer Portal
CRM Software
Customisable Dashboards
Roles & Subscriptions
Mobile App
Company Messaging
Task Workflow Management
Staff Diary
App Forms
Digital Asset Manager
Subcontractor Administration
Mail Master
Tentacle Features
Integrations
Team Scheduling
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Smart Scheduling:
Automatically assign staff to shifts using intelligent algorithms that consider various factors.
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Holiday Exclusions:
Ensure staff holidays and time off are factored into patrol schedules to avoid conflicts.
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Preferred Hours:
Accommodate employees' preferred working hours for better work-life balance.
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Real-Time Notifications:
Instantly notify staff when their shift/holiday requests are approved or denied.
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Flexible Rescheduling:
Easily adjust schedules to meet operational changes or unplanned absences.
Reporting Suite
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KPI Monitoring:
Track Key Performance Indicators (KPIs) across all sites in real-time for comprehensive oversight.
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Customisable KPIs:
Easily set up unique KPIs for each client site to suit specific operational needs.
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Performance Tracking:
Monitor and track performance metrics against incident reports and set goals.
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Scheduled Reporting:
Automate report generation and schedule them to run at specified intervals.
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Data Visualisation:
Gain insights with graphs and charts generated in real-time.
NFC, GPS & Geofence
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NFC Tracking:
Monitor the movement of security personnel between NFC checkpoints to ensure proper patrol coverage.
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Geo-Fencing:
Set virtual boundaries around client sites to restrict personnel to designated areas.
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Real-Time Alerts:
Receive instant alerts when security personnel leave the geo-fenced zones.
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Accurate Reporting:
Generate precise location-based reports tied to security incidents or checkpoints.
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Seamless Integration:
Combine NFC tracking with GPS for enhanced security operations management.
Customer Portal
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Read-Only Access:
Encourage transparency while preserving full control over data.
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Real Time Reporting:
Provide clients with immediate access to Incident Reports and Occurrence Logs.
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Licencing and Certification:
Stay compliant by offering clients current information on licenses and certifications.
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Secure Documentation:
Receive and send files securely
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Instant Contact:
Message their account manager in real-time
CRM Software
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Centralised Contacts:
Manage all your business contacts—staff, clients, suppliers, and sites—in one unified platform.
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Streamlined Operations:
Easily access client and staff information for seamless day-to-day operations.
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Enhanced Communication:
Store communication histories with clients and staff for future reference.
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Data Integrity:
Maintain accurate, up-to-date records on clients and contacts with ease.
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Scalable Solution:
Grow your CRM usage as your business expands, ensuring long-term flexibility.
Customisable Dashboards
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Real-Time Data:
Provide staff with instant access to performance metrics and key operational data.
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Dynamic Widgets:
Customise dashboards with a variety of graph and data widgets to meet specific needs.
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Instant Reporting:
Automatically generate reports for staff as soon as they log in for immediate insights.
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Personalised View:
Each staff member can tailor their dashboard to display the information most relevant to their role.
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Comprehensive Overview:
Get a bird’s-eye view of all critical company data on a single screen.
Roles & Subscriptions
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Role-Based Access:
Grant access based on job roles, ensuring staff have only the permissions they need.
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Predefined Privileges:
Quickly assign predefined privileges to new hires for streamlined onboarding.
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Granular Permissions:
Control access to files, reports, and screens down to specific user roles and responsibilities.
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Admin Control:
Admins can adjust user access rights and permissions anytime for enhanced security.
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Secure Authorisations:
Ensure all access changes are securely logged and authorised by the admin team.
Mobile App
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Cross-Platform Compatibility:
Available for download on both iOS and Android, the app supports your entire team.
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Offline Mode:
Capture data even when offline, syncing once a connection is restored.
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Manager & Guard Features:
The app offers tailored features for both security guards and site managers.
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Push Notifications:
Receive instant updates on security incidents, shift changes, and tasks.
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Real-Time Data Sync:
All data is synced with the server in real-time for accurate and up-to-date reporting.
Company Messaging
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Centralised Messaging:
Eliminate the need for third-party apps by integrating your company's secure messaging system.
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Group Chats:
Create groups for departments, teams, or entire company-wide discussions.
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File Sharing:
Send documents, images, and other files securely within the messaging platform.
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Secure Communication:
Messages are encrypted, ensuring safe and confidential communication.
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Instant Notifications:
Receive immediate notifications for important messages, tasks, and updates.
Task Workflow Management
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Shared Workflows:
Allow staff to share tasks and responsibilities across teams to improve collaboration.
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File Sharing:
Easily attach and share files directly within tasks to keep relevant information together.
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Task Tracking:
Monitor the progress of tasks in real-time and ensure deadlines are met.
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Conversations:
Discuss tasks in real-time to resolve issues and share insights effortlessly.
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Optimised Workflow:
Streamline task management and increase productivity with intuitive tools.
Staff Diary
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Event Scheduling:
Plan individual, group, or company-wide events, meetings, and tasks with ease.
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Integration:
Seamlessly integrate event schedules with other Tentacle modules for centralised planning.
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Notification Reminders:
Receive real-time reminders for upcoming events, tasks, or meetings.
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Collaborative Calendars:
Allow staff to share calendars with teammates for better coordination.
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Custom Views:
View personal, team, or company-wide calendars from a single, unified interface.
App Forms
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Form Creation:
Effortlessly design custom forms for your staff to fill out on the mobile app.
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Data Collection:
Collect valuable insights from field operations directly through the app.
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Form Deployment:
Deploy new forms instantly, ensuring your staff always have the latest versions.
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Automated Reporting:
Extract data from submitted forms to generate reports automatically.
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Customisation:
Tailor forms to meet specific operational needs or regulatory requirements.
Digital Asset Manager
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Secure Cloud Document Storage:
Protect and store both current and historical documents for easy access by staff and clients.
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Role-Based Access Control:
Access documents securely with permissions set by administrators.
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Streamlined Uploading:
Easily drag and drop to upload images or documents directly into the system.
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Paperless and Efficient Solutions:
Organise, track, and store documents online, reducing paper use and manual processes.
Subcontractor Administration
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Streamlined Schedule Assignment:
Quickly identify which guards are assigned to each subcontractor for better tracking.
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Enhanced Efficiency with Linked Accounts:
Tentacle offers real-time integration with subcontractors, allowing you to create shifts and have subcontractors fill them directly from their own accounts.
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Work Order Management:
Send work orders to subcontractors, ensuring they stay on top of their shifts.
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Simplified Pro-Forma Invoicing:
Easily generate subcontractor timesheets with the correct rates to accelerate the payment process.
Mail Master
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Mass Emailing:
Effortlessly design custom forms for your staff to fill out on the mobile app.
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Scheduling:
Set emails and SMS messages to be sent at scheduled times for timely delivery.
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Templates:
Create and save email templates to streamline repetitive communications.
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Communication Logs:
Track all sent messages to ensure they are delivered and received as intended.
Tentacle Features
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Annotations
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Subscriptions
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Auditability
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My ID
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Payroll (Late 2024)
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Invoicing (Late 2024)
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HR Reporting (Late 2024)
Integrations
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Seamless System Integration: Connect Tentacle Software with your existing tools and platforms, ensuring smooth workflows and centralised operations.
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API-Driven Customisation: Leverage our robust APIs to build custom integrations tailored to your unique business requirements.
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Third-Party Connectivity: Integrate effortlessly with popular third-party applications, from marketing to communication and analytics tools.
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Automated Data Syncing: Streamline your processes with real-time data synchronisation across all connected systems, reducing manual input and increasing accuracy.